August 11, 2009

Present: John Riles, Scott DeMont, Mike Kviring, Geoff Crane, Amber Faris, Laura Gazley, Jackie Lindal, Bernie Olm

Regrets: Tricia Miller, Anne Marie McLean

Proposal for next year’s executive – MAA credits to be offered for those who sit on the board. Possibly changing bylaw re: selection of board of directors from vote to interview/selection. Discussion re: process and volunteers and how other organizations run their business. Send your comments to the group via e-mail - $ amount of credits, positions, how it would work. To be discussed next month.

Soccer fest report

Planning committe has met and all is set up including all trophies. Timbits medals were sent without year on them. Jackie is pricing out having the year engraved on them.

Pizza and pop is ordered -tickets will be handed out at the beginning of the day to the coaches, 2 slices of pizza and 1 pop per person.

Inflatables are ordered and will be set up

Bands are scheduled.

Refs are scheduled.

There is no one to take over soccer for next year.

Parade

How many entries are there? Forms to be filled out for each entry. Contact Jackie if you have a group to go in so she can fill out the form. Coin collection along parade route discussed. Ensure that the community care’s collection is at the carnival and not on the parade route so that there is no double up of coin collections.

Fireworks – tickets are to be sold by the city for the fireworks display at Community Park. 6 tickets were offered, to be divided up among Jackie and John.

Carnival

August 30 – Midget age kids are needed for set up. Contact Jackie if you have any interested.

Discussion re: a raffle at the carnival, tickets to only be sold at the carnival. 50/50 draw will be set up. Jackie to acquire a licence from the city. Proceeds to Merritton arena to pay for ice time. Proceeds will be paid directly to the Lions club. Motion accepted by Bernie Olm, 2nd by Jackie Lindal. All in attendance in favour.

Beef on a bun – parent volunteer needed (Pee Wee or Bantam)

Total volunteers required: 6 people on the bar, 6 people serving – Amber to organize

Radar booth suggested for carnival. John to organize.

Bulldog will be reserved for parade – cost of $50 last year, Bernie to contact Noah’s Ark to arrange and confirm cost.

Baseball report

All teams in play offs. Hectic year with schedules, late seasons, umpires and weather issues. Recruiting of umpires necessary for next year. Umpire clinics are run in January/February. Discussion re: umpires and supporting the umps through Merritton, ensuring that they are being treated appropriately by our teams and coaches.

Skills day moving to mini fest @ Dempsey.

Still having issues with the city and maintenance of the diamonds. We will work with Jenny to ensure diamonds are properly maintained.

Hockey report

There have been some changes with the ice schedule. Power skating has been moved to Sunday night. There is low registration for house league, however they are typically later registrations. Discussion re: registrations and how to have all kids register regardless of skill level and division. Encourage sign up regardless of try outs – if they have signed up with GCMHA, they need to be told to register for MAA as well. Coaches will be told to contact all players to convey this message. Arena is still owed money. Registrations will pay up current payments, however future payments need to be arranged. Bingo can pay for the arena if all other areas stay on budget.

Old Timers tournament will be planned starting the first week in April. Planning group will be brought together.

Niagara district local league meeting is scheduled for next week. Jackie and John attended first meeting.

Golf Tournament

Tournament is on for September 19th – minimum for shot gun has not been met yet. Target is 144. Confident that minimum will be met. Over $5000 collected in sponsorship so far. Registration is covering the cost. Profit will be from sponsorship. Dinner is available at a cost of $30. Registration will be available at the booth at the carnival.

Treasurer report will be given at next meeting.

Atom rep bulldog team

Fundraising request: community bottle drive September 12. Raffle, 1st prize, - BBQ, 10 steaks, 10 cases of beer, 2nd - $200, 3rd - $100 Draw to be held 2nd week in October. $ exclusively for tournament use – all in favour.

Front row sports

Available to have the option of ordering team wear from FRS with a portion of proceeds going to MAA $400 set up cost – to be offset by profits, however if we do not meeting the minimum, we will have to pay the remaining. Chances are we will be able to make that money easily. Discussion re: philly tournament and how this would all work with the items that need to be ordered for that. Window stickers are available as well for $1 a piece, can be sold for $2 a piece. Logo stickers and numbers are available for $1.30 each for the helmets (CSA approved) Motion to accept by John Riley, seconded by Jackie Lindal.

Photographer

Mike Bell's company for photography will be doing the hockey for this year. It will be evaluated after the hockey season to see how it goes. If all goes well, he will be hired to do all sports.

Next meeting to be decided and notice will be sent by e-mail.

Minutes - Jan 7, 09 at 7:00pm

Present: John Riley, Rod Mawhood, Sara Felker-Miller, Terry Barclay, Heather VanVolkenburg, Bernie Olm, Geoff Crane, Mike Kviring

Regrets: Anne Marie McLean, Joe Vendittelli, Bart Burrows, Scott DeMont and Jackie Lindal

Approval of Minutes: December 8, 2009 - Rod Mawhood/2nd Heather VanVolkenburg

President:

Update on the meeting from St Catharines - not a lot has changed (Falcons, Warriors and Merritton)

Bernie has asked for a 3 year trial bases - OMHA Rep - said no didn’t think so But will take to the table to propose with amendments Before Jan 28, 09 some kind of plan of action is needed, Tuesday Jan 8, 09 - John Riley and Bernie Olm to attend meeting Falcons and Warriors are going to go on with or without us

Motion: Friendly Amendments

Merritton kids don’t have to go through an appeal process if they want to play in Merritton.• 3 year trial bases no trickle down Gives us boundaries and the Kid’s in St Catharines can play anywhere they want. Motion accepted Sara Felker-Miller/2nd Mike Kviring

Vice- President: Philly update - both teams to have a meeting on Thurs Jan 9, 09 for the parentsRe: ticket money, prizes and munchiesSaturday Jan 29, 09 Dance Fundraiser

Hockey Chair: Advertising on the wall - needs to be done ASAP

John Dempsey Award - spelling mistake needs to be taken care of this week

Lion’s Club - will be attending meeting to ask for some help financially

Baseball Chair:

working on the Budget - increase dollar amount registration dates Saturday Jan 24th, Saturday Feb 7th, Saturday March 7th

Publicity

Community Sports will advertise for Philly Dance Fundraiser

Bingo: all is good renewed until June 2009

Soccer still looking for volunteers; Budfet is good; setting up for Registration;

Additions: Bernie Jr Annual Golf Tournament 1st meeting went very well, lots of support and positive feedback all positions have been filled Website will be up and running by the end of the month Minutes will be available on the site, registration and some other info Next meeting is Feb 3, 2009 at 7:00pm here at the arena

Motion to Adjourn: Sara Felker- Miller 2nd Bernie

General Meeting –December 3, 2008

Present: John Riley, Anne Marie McLean, Jackie Lindal, Bernie Olm, Mike Labatte, Bart Burrow, Trisha Miller, Sara Miller Felker, Rod Mawhood, Heather Vanvolkenburg, Joe Vendittelli and Scott DeMont.

Regrets: Terry Barclay, John Vendittelli, Mike Kviring and Geoff Crane.

Motion to accept the minutes from the last meeting: Bernie / Trish

Old Business: No unresolved business at this time

Presidents Report: John Riley- Congratulations to Heather and Sara for a job well done with the volunteer appreciation night. Wants to insure that all board members and committee members offer him the courtesy of being approached first before speaking to outside sources. This will help to make sure that what is being said is accurate and on course with what the board has discussed or decided.

Motion to accept report – Jackie Seconded - Rod

Vice Presidents Report: Terry- Absent

Secretary Report: Anne Marie McLean- Nothing to report

Treasurer Report: Scott DeMont – Everything is running right on budget.

Motion to accept report - Heather seconded Sara

Sports Chair Report: Mike Kviring - Absent

Hockey Chair Report: Geoff Crane – Absent

Soccer Chair Report: John Vendittelli – Season over

Baseball Chair Report: Mike Kviring – Absent

Ball Hockey Chair Report: Season finished

Sponsorship Chair Report: Joe Vendittelli & Bart Burrows – Nothing to report.

Banquet Chair Report: Heather Vanvolkenburg & Sara Miller Felker – Nothing to report

Publicity Chair Report: Rod Mawhood – Merritton Matters will print re cap of the volunteer appreciation night recipients. They will also print dates and times of the Philly fundraiser night.

Motion to accept report –John R. Seconded Heather

Bingo Chair Report: Trisha Miller- Nothing to report

Equipment Chair Report: Mike- Winter sports equipment is finished, getting ready to organize and order for summer sports.

Motion to accept report –Bart Seconded Heather

Fundraising Chair Report: Bernie Olm – First meeting for the golf tournament will be held on Dec 10th at 7pm. Coffee being supplied by Tim Horton’s. The Canadian Mental Health Association is interested in partnering the event.

Motion to accept report –Trish Seconded Scott

Web Chair: Jackie Lindal- Had to leave early

New Business: Discussion about meeting that was held to discuss the merge of hockey in St. Catharines and how it could affect Merritton hockey.

Bernie believes that the MAA should write a statement regarding the OMHA allowing Jordan to play for St. Catharines.

Hockey raffle possible partnership with spinal cord injury.

Community care non perishable food barrels to be placed in the arena.

Looking at the possibility of having a Merritton community Christmas skate.

Next Meeting:

Jan 7th 2009 at 7pm sharp.

Motion to Adjourn: Trish Seconded Scott

General Meeting – October 29, 2008

Present: John Riley, Anne Marie McLean, John Vendittelli, Trisha Miller, Sara Miller Felker, Rod Mawhood, Heather Vanvolkenburg, Scott DeMont, Jackie Lindal, Geoff Crane.

Regrets: Joe Vendittelli, Terry Barclay, Bart Burrow, Bernie Olm, Mike Labatte, Mike Kviring.

Motion to accept the minutes from the last meeting: Jackie / Sara

Old Business: No unresolved business at this time

Presidents Report: John Riley- Hockey is well underway and running smoothly.

Motion to accept report - Sara Seconded - Rod

Vice Presidents Report: Terry Barclay- Absent

Secretary Report: Anne Marie McLean- Nothing to report

Treasurer Report: Scott DeMont – Everything is running right on budget. Outstanding hockey payments to be cleared up by Friday.

Motion to accept report - Heather seconded Sara

Sports Chair Report: Mike Kviring - Absent

Hockey Chair Report: Geoff Crane – Jimmy Liddiard is having jerseys made up for the juvenile team.

Motion to accept report – John R. seconded Scott

Soccer Chair Report: John Vendittelli – Season over

Baseball Chair Report: Mike Kviring – Absent

Ball Hockey Chair Report: Season finished

Sponsorship Chair Report: Joe Vendittelli & Bart Burrows – Absent

Banquet Chair Report: Heather Vanvolkenburg & Sara Miller Felker – Rockin’ Ronnie will be playing at the volunteer appreciation. Tickets are being distributed to coaches and volunteers organized.

Motion to accept report – Trish seconded Jackie

Publicity Chair Report: Rod Mawhood – Community news running volunteer appreciation night information. Ice dog tickets being handed out to coaches for distribution.

Motion to accept report –John R. Seconded Heather

Bingo Chair Report: Trisha Miller- License has been renewed.

Motion to accept report – Rod Seconded - Geoff

Equipment Chair Report: Mike Labatte- Absent

Fundraising Chair Report: Bernie Olm – Absent

Web Chair: Jackie- Web site is acting up but issues will be resolved soon. Anyone with pictures please forward to Jackie.

Motion to accept report – Trish Seconded - Rod

New Business: Nothing at this time

Next Meeting: Dec 3, 2008 at 7pm sharp.

Motion to Adjourn: Sara seconded Heather

Present-John Riley, Ann Marie McLean, Mike Kviring, Jackie Lindal, Bernie Olm, Joe Vendittelli, Trish Miller

Regrets-Terry Barclay, John, Vendittelli, Bart Burrows, Scott DeMont, Mike Labatte, Heather Vanvolenburg, Sarah Miller-Felker, Geoff Crane, Rod Mawhood.

Motion to except the minutes from last meeting: Bernie, seconded by Jackie.

Presidents Report- John Riley

Ball Hockey has finished for the year. It was a struggle to finish the year but all the kids all had fun. Soccer and baseball are winding down for the year.

John would like to ensure all board discussions are kept confidential. All members are expected to be professional, polite and respectful to each other.

Motion to except report: Jackie. Seconded by Joe.

Vice Presidents Report- Terry Barclay was absent. No Rport.

Treasurer Report-Scott DeMont absnet (Given by Presdent)-All Past moneies owing will be collected.

Motion to except report-Bernie, seconded by Mike.

Secretary Report - Anne Marie McLean - Nothing to report.

Sports Chair Report- Mike Kviring - The system of each chair checking off payments before sending them to the Treasurer is working well so far. There has been some small problems with Soccer and Baseball. Coaches/Players have been verbally abusing officials. This is unacceptable and must not continue. Suggests a code of conduct be drawn up for all parents and players to sign.

Motion to except- Joe. Seconded by Jackie.

Hockey Chair Report- Geoff Crane was absent. No report.

Soccer Chair Report - John Vendittelli was absent. No report.

Baseball Chair report- Mike Kviring - Ken Farris is looking to use Community Field for his "Team Depot" game on September 14. They would in turn volunteer some time/supplies for projects around the Arena. Possible suggestion is another display case.

All Merritton Teams are in the playoffs and holding their own. The Peewee team is on top of their division.

The end of year skills competition will be held on Aug 23rd with a BBQ to follow.

Motion to except: John. Seconded by Jackie.

Ball Hockey Chair Report- Season finished.

Sponsorship Chair Report - J. Vendittelli and B. Burrows - Joe brought in proposed sponsorship sheet that outlines what companies receive for sponsoring a team. Looking at adding a sponsorship link to the web page.

Motion to except-John. Seconded by Mike.

Banquet Chair Report - H. Vanvolkenburg and S. Miller-Felker were absent.

Publicity Chair Report - Rod Mawhood was absent.

Bingo Chair Report - Trish Miller - Everything is running well.

Motion to except: Jackie. Seconded by Bernie.

Equipement Chair Report - Mike Labatte - Old Jerseys will be going on sale at the Merritton Community Carnival.

Motion to except: Bernie. Seconded by John.

Fund Raising Chair - Bernie Olm - The Bernie Jr. annual golf tournament is tentativley scheduled for September 19th, 2009 at Beechwood Golf Course. All proceeds to go to the MAA.

The Juvenile hockey team will be running a hockey tournament on Thanksgiving weekend. Tournament will be draft style and include beer garden and air bands. Hockey wide draw is being organized. Scott is putting together prize packages. Teams will be awarded for ticket sales. Directors are putting together guidelines for how teams can use the money. More information to follow.

Boston Pizza is offering Busboy/Busgirl night and receipt boxes. Fundraising committee will be looking into this further.

Motion to except: Mike. Seconded by Jackie.

New Business-Parade committee volunteers needed. Bernie has booked golf carts and bulldog.

Motion to except: Mike. Seconded by Trish.

Next Meeting: September 3, 2008.

Motion to adjourn: John. Seconded by Bernie.

Present: Brian Bogoslowski, Jackie Lindal, Tracy Jackson, Terry Barclay, John Venditelli, Anne Marie Mclean, Mike Kviring, Trish Miller, Kim Bissonette

Regrets: Jamie Shaw, Karen Olm

Motion to accept the minutes from the last meeting: Tracy and John

Old Business

• Bernie has a friend who can work on the photocopier. Terry to call and get the number from Bernie.

• Elections to take place immediately after General Meeting

Presidents Report – Karen Olm

• Karen was not present. Bernie was running meeting as Past President. Jackie read a note from Karen expressing her thanks to the 2007/08 Executive and Directors. Congratulations to Mike, John, Terry and Tracy for running the various sports. Good luck to the new executive and she will not be running again.

• Motion to accept: John V./John R.

Vice Presidents Report – Terry Barclay

• Attending a parade meeting for the Lions. Terry said that the new route would be from Kernahan Park to the Lions Centre. Jennie Stevens, our regional councilor explained the reasoning behind the change. There are safety issues with the islands down Glendale Ave. and the new light system causes concern. There was a vote amongst the members to discuss moving it back to the old route. 15-12 in favour of moving it back to the old route. Thanks to Jennie Stevens for attending and informing us of the meeting.

Motion to accept: Anne Marie/Brian

Secretary Report – Jackie Lindal • Nothing to report Motion to accept: John/Tracy

Treasurer Report – Brian Bogoslowski

• We are in debt and owe the Lions Club, According to Brian we are about 2700 dollars to the good in the bank account.

• We need to collect outstanding sponsorship money and registrations

• Several questions were asked of Brian regarding finances. Brian explained how his accounting system works, but basically we are not as financially bad as we thought.

• Motion to accept: Mike/Tracy

Sports Chair Report – Mike Kviring • Nothing to report

Hockey Chair Report – Tracy Jackson • Nothing to report • Tracy is stepping down as hockey chair – Good luck to the new person who will be taking over. • Motion to accept: Mike/John

Soccer Chair Report – John Venditelli • Nothing to report

Baseball Chair Report – Mike Kviring • Nothing to report

Ball Hockey Chair Report – Terry Barclay • Nothing to report

Sponsorship Chair Report

Banquet Chair Report – Kim Bissonette • Nothing to report

Publicity Chair Report – Anne Marie Mclean • Nothing to report

Bingo Chair Report – Trish Miller • Several questions were asked of Trish regarding Bingo. She explained it used to be that Bingo would raise close to $13,000 and we did 2 a week. Now we do one a month and raise about $7000 a year. We are hoping to pick up more bingo’s during the year and maybe increase this for next year.

• Motion to accept: John R/Scott D.

Equipment Chair Report – Jamie Shaw • Nothing to report

Next Meeting: Wednseday June 7, 2008 at 8pm

New Business • No new Business

Motion to Adjourn: Tracy/John

Annual General Meeting and Elections

The General Meeting was closed and elections for the new executive took place. Elections were held at Merritton Arena at approximately 9:30pm. Bernie Olm, past president, presided over the elections. Bernie read out the following nominations (received in writing on April 30, 2008).

Nominations for President: John Riley. Having no one running against him, John Riley was unanimously elected as President of the MAA

Nominations for Vice President: Terry Barclay. Having no one running against her, Terry Barclay was unanimously elected as Vice President of the MAA

Secretary: Anne Marie McLean. Having no one running against her, Anne Marie McLean was unanimously elected as Secretary of the